Privacy Policy

TheSafeReport ("we," "our," or "the Platform") is committed to protecting user privacy and maintaining the confidentiality and security of all submitted reports. This Privacy Policy explains how we collect, use, store, and protect information submitted through TheSafeReport.

We collect information provided through report submissions and platform use.

• Incident descriptions
• Date, time, and location (if provided)
• Category / type of report
• Involved parties (if provided)

• Video, audio, images, or documents uploaded by users

• Name, email, or contact details (only if voluntarily provided)

• IP address (for security and abuse prevention)
• Device / browser type
• Timestamps

TheSafeReport allows users to submit reports anonymously.

• We do not require identity to submit a report
• We do not attempt to identify anonymous users
• However, anonymity may be limited if required by law or legal process

We use submitted information to:

• Receive and process reports
• Classify and route reports appropriately
• Provide reports to designated organizations or authorities
• Improve platform functionality and security
• Prevent abuse or misuse of the platform

Reports may be shared with:

• The organization associated with the report (e.g., school, employer)
• Authorized administrators or safety personnel
• Law enforcement or government authorities when appropriate
• Designated support partners (e.g., crisis or protection organizations)

We only share information as necessary to respond to the reported concern.

• Evidence is stored securely and separately from general report data
• Access is restricted and logged
• Evidence is shared using secure, time-limited access methods
• We do not publicly display submitted evidence

We implement safeguards including:

• Encryption of data in transit and at rest (where applicable)
• Access controls and authentication
• Audit logging of access and actions

We retain data for as long as necessary to:

• Fulfill reporting and safety purposes
• Comply with legal obligations
• Support investigations

Retention periods may vary depending on:

• Organization policies
• Legal requirements
• Report type

TheSafeReport may be used by minors (e.g., students). We:

• Limit required personal information
• Support anonymous reporting
• Design the platform to protect minors

Organizations using the platform are responsible for compliance with applicable laws (e.g., FERPA, COPPA).

Depending on jurisdiction, users may have rights to:

• Request access to submitted information
• Request deletion (where permitted)
• Withdraw provided contact information

• We do not guarantee real-time monitoring of all reports

We may update this Privacy Policy periodically. Updates will be posted on the platform.

For questions about this Privacy Policy: